FORMS AND DOCUMENTS CHECKLIST

Please click here for the Forms and Documents PDF Checklist. It is meant to be a helpful way for you to organize everything you will need for the inspections. We recommend that you print it out and make sure that you can check off all of the boxes.

MEMBERSHIP

You must first become a member of the OHBS before you can take your horse to an inspection for breeding approval or registration. You can find the Membership PDF form under "Membership", or contact the office to have them send you the form. Fill it out and send that in along with your membership fee payment to the OHBS office immediately.

 

INSPECTION SITE ENROLLMENT FORM

Please fill out the Inspection Site Enrollment Form and send it to the Inspection site that you plan to attend. This form is available as a PDF form linked below under "Required OHBS Forms", or you can request that it be sent to you by mail from the OHBS office.

 

INSPECTION REGISTRATION FORMS

In order to expedite the paperwork process at the inspections and to minimize typographical errors we would like everyone to please fill out these forms online immediately. You can find the links to the appropriate forms below under "Required OHBS Forms". The final form is a three paged carbon form that must be filled out WELL BEFORE the inspection, and the information that you send by filling out the online forms will be sent to the office where the staff will complete the carbon forms on a typewriter. Once completed by the office, this form will then be sent to the inspection site you will be attending.

 

There are four different possible forms to use. For Oldenburg Foals and Yearlings please fill out the “Foal/Yearling Inspection Registration Form”. For Oldenburg Mares or Stallions please fill out the “Mare/Stallion Inspection Registration Form”. For Weser-Ems Pony Foals and Yearlings please fill out the “Weser-Ems Foal/Yearling Inspection Registration Form”. For Weser-Ems Mares or Stallions please fill out the “Weser-Ems Mares/Stallions Inspection Registration Form”.

 

DNA ENVELOPE

This is an envelope with a small form on the front of it that will be sent to the inspection site by mail from the OHBS office once you have filled out the online inspection registration forms. Samples for DNA can ONLY be pulled by the inspectors at the site, and they will seal the sample in the envelope at that time. Every horse being inspected for either registration or breeding approval with the Oldenburg Horse Breeders' Society must be, or have been DNA tested by the OHBS or the German Oldenburg Verband.

 

REQUIRED DOCUMENTS

For stallion or mare breeding approval you must bring the ORIGINAL registration papers of the horse being inspected and a copy. For foal registration we need the completed ORIGINAL BREEDING CERTIFICATE as well as the dam's ORIGINAL papers. The breeding certificate can be obtained from the sire's owner or the frozen semen agent, and it must be complete with the the signature of the sire's owner or agent, the date of shipping, the date of insemination, the inseminating vet or technician's name & their signature. In the past we have had literally over 100 hundred missing or incomplete Breeding Certificates in a year, and this can delay the issuing of registration papers for months if not permanently.
 

INSPECTION SITE FORMS AND DOCUMENTS

The host farm may require additional information for their records and may provide a secondary entry form to be returned prior to your inspection date. Contact your local inspection site to receive a copy of the form(s) for early completion and for stabling information. In order to prevent the passage of disease please ensure that all breeding stock over 1 year of age have documented proof of negative coggins tests at the inspection and their vaccinations are up to date.

 

If you have any further questions or concerns about any of the above forms, or issues such as eligibility please contact the OHBS Office by phone 561-969-0709.

 

Microchip Instructions: Please click on this link to see the pdf form with the instructions on how to implant the microchip. This link is also available under "Rules, Fees, and Info" on the main Inspection page.